PC Statute

The official rules that define how the Pupils' Committee is organised, elected and run.

This is the full text of the official statute of the Pupils' Committee of the European School of Karlsruhe.

About this document

Reference: ESKARPC-2023-04-D-17-en-3
In force since: 1 October 2025
Adopted by the PC: 18 June 2025 (12 in favour, 0 against, 0 abstentions)
Approved by the Director: 23 June 2025, by written agreement
Replaces: ESKARPC-2023-04-D-17-en-2
Authors: Byron Springer (President 2022–2023) and Eric Foulkes (Head of ICT 2022–2023); edited by Noah Caspary (President 2024–2025)

Contents

Preamble

The right to representation of the pupils of the European Schools is enshrined in the Convention Defining the Statute of the European Schools of 1994 (SW1-21994A0817en) and the General Rules of the European Schools (2014-03-D-14-en-9).

The Pupils' Committee seeks to represent the interests of the students at the European School of Karlsruhe, whilst operating in accordance with the essential aims of the European Schools that have been sealed, in parchment, into the foundation stones of all the schools:

“Educated side by side, untroubled from infancy by divisive prejudices, acquainted with all that is great and good in the different cultures, it will be borne in upon them as they mature that they belong together. Without ceasing to look to their own lands with love and pride, they will become in mind Europeans, schooled and ready to complete and consolidate the work of their fathers before them, to bring into being a united and thriving Europe.”

— Marcel Decombis, Head of the European School, Luxembourg, 1953–1960

In accordance with the Election procedures of the pupils' representatives within the European School system (2019-01-D-55-en-5), chapter 2, article 4.7, this official document contains the implementing rules, known as the statute, to ensure that the Pupils' Committee operates with accountability.

§ 1Name, seat and logo

(1)
The non-profit organisation carries the name Pupils' Committee of the European School of Karlsruhe. The abbreviation is Pupils' Committee.
(2)
The Pupils' Committee (PC), also called Comité des Elèves (CdE) in francophone areas, is a non-profit organisation, democratically elected, independent, and recognised by the school community and the different official bodies of the European Schools. At the European School of Karlsruhe, the term Pupils' Committee (PC) is used.
(3)
The Pupils' Committee is based in Karlsruhe, Germany.
(4)
The current logo (and its combinations) of the Pupils' Committee is defined in Annex A to this statute and may be changed by decision of the Pupils' Committee.

§ 2Purpose

(1)
The Pupils' Committee shall strive to represent the voice of the student body with ardour, in order to provide all students with the best possible education, in the most nurturing environment for pupils to excel academically and personally.
(2)
The general regulations for the PC of the European Schools are contained in the document outlining the Election Procedures of the Pupils' Representatives within the European School System (2019-01-D-55-en-5).
(3)
The Pupils' Committee recognises that cooperation is essential with all participants in the school in order to achieve common ambitions. On that basis, the Pupils' Committee endeavours to create strong partnerships with all stakeholders of the school and represent the student body's interest.
(4)
With regard to integrity, democracy, and ideal functioning of the Pupils' Committee, it is vital that the Pupils' Committee strictly adheres to the regulations set out in this statute, the general rules of the European Schools and all other related rules, regulations, and policies.
(5)
The Pupils' Committee primarily represents the students of the secondary cycle as they are elected by them, and as such does not need to actively strive to help students of the primary or nursery cycle. However, neither should it ignore their interests – if an opportunity to help the primary students arises, it should be taken advantage of.
(6)
The Pupils' Committee is a progressive, pragmatic, pan-European committee based on the aims and values of both the European Schools and the European Union. It unites pupils without distinction of nationality, origin, ethnicity, gender, sexual orientation, and religious denomination.

§ 3Structure

(1)
The number of elected members of the Pupils' Committee may vary but shall be no less than six.
(2)
The Pupils' Committee consists of:
1. 1.
  The President.
  a.
  The president is elected by the pupils of the European School Karlsruhe. The pupils elect a candidate in a secret vote. The candidate who obtains the highest number of votes is elected. After the election, the president must formally introduce themselves to the Pupils' Committee and the Directors. Any member of the Pupils' Committee may run for presidency.
  b.
  The term of office for presidency is one school year. This period can be extended if they are re-elected.
  c.
  It is the president's duty to chair the Pupils' Committee meetings. Therefore, it is mandatory for them to be present. Should they be prevented from attending, they must excuse themselves to the vice-president, who will then take the chair.
  d.
  The president does not represent their own values in the meetings. They must act under best conscience for the good and the best interests of the Pupils' Committee and the pupils.
  e.
  The president is advised to stay in close contact with all pupils, Directors, and persons with whom the Pupils' Committee concerns itself. The president must stay in close contact with their duties to ensure optimal interaction.
  f.
  The president, along with their vice-president, is responsible for the day-to-day operation of the Pupils' Committee, and as such, acting with their vice-president, may nominate members of the Pupils' Committee to represent the Pupils' Committee at any working groups or boards where they deem appropriate.
  g.
  At the end of their presidency, the president must prepare a report reviewing the activities and achievements of the Pupils' Committee during the year of their presidency.
2. 2.
  The Vice-President.
  a.
  The vice-president is elected by the pupils of the European School Karlsruhe. The vice-president, like the president, must be elected in a secret vote. The candidate who obtains the highest number of votes is elected.
  b.
  It is the vice-president's duty to assist the president with all their tasks and to replace them in the event of an absence.
  c.
  The term of office for the vice-president is one school year. This period can be extended if the person is re-elected.
  d.
  The vice-president does not represent their own values. They must act under best conscience for the good and the best interests of the Pupils' Committee and the pupils.
3. 3.
  An Executive Secretary.
  a.
  Candidates to the post of Executive Secretary may be nominated by the Presidency. The nomination must be confirmed by a simple majority vote.
  b.
  The primary duty of the Executive Secretary is to produce minutes for all Pupils' Committee meetings, and should it be necessary, any other meetings held by the Pupils' Committee presidency or any of its other members.
  c.
  The Executive Secretary shall produce the agenda in co-ordination with the presidency, considering all points requested to be added by the Pupils' Committee members.
  d.
  Candidates for the post of Executive Secretary must be qualified, capable of producing professional minutes for the relevant meetings and be aware of all the relevant terminology used by the Pupils' Committee.
4. 4.
  An Assistant Executive Secretary (optional).
  a.
  Candidates to the post of Assistant Executive Secretary may be nominated by the Presidency. The nomination must be confirmed by a simple majority vote.
  b.
  The primary duty of the Assistant Executive Secretary is to assist in producing minutes for all Pupils' Committee meetings, and should it be necessary, any other meetings held by the Pupils' Committee presidency or any of its other members.
  c.
  The Assistant Executive Secretary shall assist in producing the agenda in co-ordination with the presidency and the Executive Secretary, considering all points requested to be added by the Pupils' Committee members.
  d.
  Candidates for the post of Assistant Executive Secretary must be qualified, capable of producing professional minutes for the relevant meetings and be aware of all the relevant terminology used by the Pupils' Committee.
5. 5.
  One Treasurer.
  a.
  The treasurer is to be elected by simple majority for a term of one school year. This election is to take place at the first meeting of the year.
  b.
  The treasurer may only transfer money from the Pupils' Committee bank account with the approval of the presidency.
  c.
  The treasurer must attend all the meetings. Should they be unable to do so, they must:
  (1)
  Excuse themselves to the president.
  (2)
  Excuse themselves to the deputy treasurer, who will assume all duties for the meeting in question.
  d.
  The duration of treasury can be extended if the treasurer is re-elected.
  e.
  The treasurer, together with the deputy treasurer, must write a report listing all the money transfers. This report is to be sent to the president and the vice-president. Furthermore, they must report to the last Pupils' Committee meeting of the year, explaining the transactions.
  f.
  The treasurer and deputy treasurer must offer their help and advice to any members of the future treasury and presidency.
6. 6.
  One Deputy Treasurer.
  a.
  The deputy treasurer is to be elected by simple majority for a term of one school year. This election is to take place at the first meeting of the year.
  b.
  The deputy treasurer must attend all the meetings. Should they be unable to do so, they must excuse themselves to the presidency and to the treasurer.
  c.
  The deputy treasurer may only transfer money from the Pupils' Committee account with the approval of the treasurer and the presidency.
7. 7.
  Two CoSup Representatives.
  a.
  Two CoSup Representatives are elected for the representation of the Pupils' Committee in the meetings of the CoSup. Said representatives are members of CoSup for the rest of the school year and may only be recalled or replaced by their PC following a vote of no confidence, which must meet the following criteria:
  (1)
  The representative in question must have an opportunity to defend themselves at the meeting.
  (2)
  A quorum of two thirds of the official members of the Pupils' Committee must be present at the meeting.
  (3)
  In order to be released of their duties, the representative in question has to obtain a two-thirds majority against themselves.
  (4)
  The official minutes of the meeting, including the result of the vote, have to be signed by both members of the Pupils' Committee presidency and sent to the CoSup presidency for final approval with their signature.
8. 8.
  Head of Public Relations.
  a.
  The Head of Public Relations is to be elected by a simple majority for a term of one school year. This election is to take place at the first meeting of the year.
  b.
  The Head of Public Relations must attend all the meetings. Should they be unable to do so, they must excuse themselves to the presidency.
  c.
  It is the Head of Public Relations' duty to manage all social media operated by the Pupils' Committee.
  d.
  The Head of Public Relations may use every means they see fit to communicate and interact with pupils of the European School of Karlsruhe, to spread information and collect the opinion of the pupils.
  e.
  Every year, the Head of Public Relations will regularly meet with the Public Relations Representatives of each of the PCs and the Head of Public Relations of CoSup.
9. 9.
  Deputy Head of Public Relations.
  a.
  The Deputy Head of Public Relations is to be elected by simple majority for a term of one school year. This election is to take place at the first meeting of the year.
  b.
  The Deputy Head of Public Relations must attend all the meetings. Should they be unable to do so, they must excuse themselves to the presidency and to the Head of Public Relations.
  c.
  The Deputy Head of Public Relations must assist the Head of Public Relations with all their duties.
10. 10.
  One Head of ICT (Information and Communication Technology).
  a.
  Candidates to the post of Head of ICT may be nominated by the Presidency. The nomination must be confirmed by a simple majority vote.
  b.
  The Head of ICT is to be elected by a simple majority for a term of one school year. This election is to take place at the first meeting of the year.
  c.
  The Head of ICT must attend all the meetings. Should they be unable to do so, they must excuse themselves to the presidency.
  d.
  It is the Head of ICT's duty to manage all the technological systems operated by the Pupils' Committee.
  e.
  Every year, the Head of ICT will regularly meet with the ICT Heads of each of the PCs and the Head of ICT of CoSup.
11. 11.
  One Deputy Head of ICT.
  a.
  Candidates to the post of Deputy Head of ICT may be nominated by the Presidency. The nomination must be confirmed by a simple majority vote.
  b.
  The Deputy Head of ICT is to be elected by simple majority for a term of one school year. This election is to take place at the first meeting of the year.
  c.
  The Deputy Head of ICT must attend all the meetings. Should they be unable to do so, they must excuse themselves to the presidency and to the Head of ICT.
  d.
  The Deputy Head of ICT must assist the Head of ICT with all their duties.
12. 12.
  Green Representative.
  a.
  The Green Representative is to be elected by a simple majority for a term of one school year. This election is to take place at the first meeting of the year.
  b.
  The Green Representative must attend all the meetings. Should they be unable to do so, they must excuse themselves to the presidency.
  c.
  It is the Green Representative's duty to manage all the ecological systems operated by the Pupils' Committee.
  d.
  Every year, the Green Representative will regularly meet with the Green Representatives of each of the PCs and the Green Representative of CoSup.
13. 13.
  Deputy Green Representative.
  a.
  The Deputy Green Representative is to be elected by simple majority for a term of one school year. This election is to take place at the first meeting of the year.
  b.
  The Deputy Green Representative must attend all the meetings. Should they be unable to do so, they must excuse themselves to the presidency and to the Green Representative.
  c.
  The Deputy Green Representative must assist the Green Representative with all their duties.
14. 14.
  Two Care Team Representatives.
  a.
  Candidates to the post of Care Team Representatives may be nominated by the Presidency. The nomination must be confirmed by a simple majority vote.
  b.
  The Care Team Representatives are to be elected by a simple majority for a term of one school year. This election is to take place at the first meeting of the year.
  c.
  The Care Team Representatives must attend all the meetings. Should they be unable to do so, they must excuse themselves to the presidency.
  d.
  It is the Care Team Representatives' duty to manage all the care team systems operated by the Pupils' Committee.
15. 15.
  One Editor-in-Chief.
  a.
  Candidates to the post of Editor-in-Chief may be nominated by the Presidency. The nomination must be confirmed by a simple majority vote.
  b.
  The Editor-in-Chief is to be elected by a simple majority for a term of one school year. This election is to take place at the first meeting of the year.
  c.
  The Editor-in-Chief must attend all the meetings. Should they be unable to do so, they must excuse themselves to the presidency.
  d.
  The Editor-in-Chief is responsible for ESK Today (a subsidiary of the Pupils' Committee) and is the European School of Karlsruhe's editor for 13 Stars.
16. 16.
  One AKS Representative.
  a.
  Candidates to the post of AKS Representative may be nominated by the Presidency. The nomination must be confirmed by a simple majority vote.
  b.
  The AKS Representative is to be elected by a simple majority for a term of one school year. This election is to take place at the first meeting of the year.
  c.
  The AKS Representative must attend all the meetings. Should they be unable to do so, they must excuse themselves to the presidency.
  d.
  It is the AKS Representative's duty to manage all the AKS systems operated by the Pupils' Committee.

§ 4Presidential elections

1.
Candidacy & campaigning
1. a.
  Any elected ESKARPC member may declare their candidacy for presidency at least two weeks prior to the election.
2. b.
  The official campaigning period must begin at least one week before the election. Candidates may use the following resources for their campaign:
  i.
  Posters (1 per entry, max. A2 size)
  ii.
  One whiteboard in front of the stairs leading to the Foyer
  iii.
  A dedicated Teams channel for candidate communications
  iv.
  Social media (self-managed by the candidates)
3. c.
  Criticism of other candidates is permitted as part of a democratic debate. However, personal attacks, defamatory remarks, or inappropriate behaviour may result in disqualification. The decision will be made collectively by the Electoral Board.
2.
Candidate presentations
1. a.
  A formal presentation event for all secondary students (10 minutes per candidate, including questions) is to be scheduled at least 2 days prior to the election.
2. b.
  Each candidate will have the opportunity to present their vision, objectives, and qualifications in a structured format.
3. c.
  The event will be moderated by a member of the Electoral Board (§ 12) and will include a Q&A session.
3.
Election logistics
1. a.
  The election is planned to take place over two consecutive days, typically Thursday and Friday. Voting will be conducted physically in the Foyer.
2. b.
  Supervision will be ensured by the Electoral Board, ideally in shifts, especially during breaks. It must be ensured that each student casts only one vote.
3. c.
  Ballots will remain anonymous to safeguard confidentiality and fairness.
4.
Vote collection & counting
1. a.
  Once collected, ballots will be securely transported to a designated counting area.
2. b.
  The counting process will be carried out by the Electoral Board to ensure transparency.
3. c.
  All results will be carefully verified and documented to avoid discrepancies.
5.
Announcement of results
1. a.
  The official results will be communicated via:
  i.
  Microsoft Teams (for wide reach)
  ii.
  A physical display in the school Foyer
2. b.
  In case of disputes, candidates may submit appeals to the Electoral Board for review in a transparent process.
6.
Code of conduct & compliance
1. a.
  All candidates and election organisers are expected to adhere to ethical guidelines and promote respectful, fair campaigning.
2. b.
  Misconduct or violations of election rules may lead to disqualification or other appropriate disciplinary actions.
3. c.
  The Electoral Board retains the authority to ensure fairness and compliance throughout the election process.
7.
Student representative election timeline. The following timeline serves as a guideline and may be adjusted due to scheduling needs.
1. At least two weeks before the election:
  •
  Until Tuesday: Interested students may apply for ESKARPC membership by writing their name on a list posted on Mr. Beaufils' office door.
  •
  Wednesday: Pupils' Committee elections are held according to the official rules (§ 6 Membership).
  •
  Until Friday: Candidacy for the School President position should be declared (the candidate must be a PC member).
  •
  Friday: Candidate approval by the PC and, if not yet done, election of the Electoral Board (§ 12).
2. Approximately one week before the election:
  •
  Monday – Friday: Campaigning period
  •
  Midweek (exact day to be confirmed): Candidate presentation event
  •
  Thursday & Friday: Voting days
3. As soon as possible:
  •
  Monday: Announcement of results (via Teams and in the Foyer)
  •
  Appeals can be submitted for review by the Electoral Board.
4. Afterwards:
  •
  Election of the PC Vice-President
  •
  Students can still join the Pupils' Committee as non-elected members.

§ 5Working language

(1)
The Pupils' Committee welcomes all 24 official European languages, but English is its main language.
(2)
All Pupils' Committee documents must be published in English.
(3)
All proposals and requests during a meeting must be produced in English.

§ 6Membership

(1)
There are two types of membership in the Pupils' Committee: elected members and non-elected members.
(2)
Non-elected members are pupils that were not elected into the Pupils' Committee and were approved by the presidency in conjunction with the Committee as a whole.
(3)
On the Monday of the second calendar week of the school year, the Electoral Board hosts an assembly with all class representatives (or their deputies) and the Pupils' Committee candidates.
(4)
Only secondary pupils of the European School of Karlsruhe may be candidates.

§ 7Termination of membership

(1)
Membership in the Pupils' Committee ends with 1. death, 2. resignation, 3. expulsion, 4. loss of the right to vote and eligibility by leaving the school.
(2)
With the end of membership, the prior member loses all rights to vote, and this termination may not be revoked.

§ 8Rights and obligations of members

(1)
To attend all meetings which their position(s) require them to.
(2)
To put their interests behind the interests of the students as a populace.
(3)
To participate in the Pupils' Committee's work as much as possible.
(4)
To keep in mind that they are still students, and to not jeopardise their studies for the Pupils' Committee.
(5)
The members are obliged to support the goals and interests of the Pupils' Committee and to follow the decisions and orders of the committee's bodies.

§ 9Disciplinary measures against members and committee expulsion

1.
Against a member who violates the bylaws, policies, or regulations of the Pupils' Committee, or if the reputation of the Pupils' Committee is impaired to an extent that does not justify exclusion from the Pupils' Committee, the following regulatory measures can be imposed:
1. a)
  A warning at the discretion of the presidency acting unanimously;
2. b)
  Expulsion from the Pupils' Committee via a vote of no confidence.

§ 10Equality and anti-discrimination

(1)
The Pupils' Committee is committed to legal and factual gender equality in its committee, to enforce and promote it in the respective area of responsibility. Furthermore, its members are obliged to refrain from any form of discrimination, especially based on nationality, origin, ethnicity, gender, sexual orientation, religious belief, or disability, and to counteract it decisively.
(2)
Every member is required to report discriminatory activities to the president of the Pupils' Committee.

§ 11Provisions on democracy and social change

(1)
The Pupils' Committee is a democratic and independent organisation.
(2)
As such, it shall not allow any other stakeholder to interfere in its functioning other than the students.
(3)
As such, no regulations can be developed and applied that aim to diminish the democracy and independence of the Pupils' Committee.
(4)
As such, no regulations can be developed and applied that aim to diminish the role of student representation in the operations of the school.
(5)
As such, the students and the Pupils' Committee must be aware that their organisation is an integral force and operator in the functioning of the school. This must not be taken lightly.
(6)
As such, it is vital that the implementing rules are followed, and that the Pupils' Committee does not lose its roots as far as integrity goes.
(7)
To that end, cooperation and continuity between the successive Presidencies and Pupils' Committees is stressed.

§ 12Electoral Board

(1)
At the first Pupils' Committee meeting of the school year, 5 members of the Electoral Board will be elected.
(2)
The 5 candidates must be attending S1–S6 and must attend the European School of Karlsruhe in the following year.
(3)
The Electoral Board consists of 6 members: 5 members of the Pupils' Committee and 1 member representing the administration, chosen by the Director of the European School of Karlsruhe.
(4)
A chair will be elected by the Pupils' Committee. Only the 5 elected Pupils' Committee members are eligible.
(5)
The chair acts as president pro tempore should the Pupils' Committee presidency dissolve.
(6)
The administration will inform the Pupils' Committee of the contact details of their representative at the beginning of the school year.
(7)
The Electoral Board will organise the Pupils' Committee member elections and presidential elections for the next school year in accordance with the Election procedures of the pupils' representatives within the European School system (2019-01-D-55-en-5).
(8)
The Electoral Board acts as the Pupils' Committee pro tempore should the Pupils' Committee dissolve.

§ 13Forming of working groups

(1)
The Pupils' Committee may form working groups.
(2)
Each working group is composed of a chair and its members.

§ 14Forming of subsidiaries

(1)
The Pupils' Committee may form subsidiaries with their own organisational structure.
(2)
Subsidiaries must be approved by the Pupils' Committee by a two-thirds majority vote.

§ 15Rights and obligations of subsidiaries

(1)
Subsidiaries must create their own statute, which is approved by the Pupils' Committee presidency.
(2)
Subsidiaries have the right to their own organisational structure of their choice.
(3)
The Pupils' Committee is responsible for ensuring that these subsidiaries are running smoothly.
(4)
The Pupils' Committee will support the subsidiaries as much as possible. This includes financial support.
(5)
Subsidiaries must follow the mission of the Pupils' Committee.

§ 16Voting procedures

(1)
For all votes that concern the Pupils' Committee's inner workings, every member receives one vote.
(2)
For votes to be valid, whatever the voting matter, a minimum quorum of presence of two thirds of the members is required.
(3)
The president has a casting vote, to be used only if the outcome of the vote is ex aequo (a tie). This extra vote should be cast in the best interest of the pupils and the Pupils' Committee.
(4)
Elections of internal positions are to be held through a secret vote. All other voting matters are open. Should any member request a secret vote on an open topic, this ought to be followed.
(5)
Members that are not present during the election of internal positions have the right to appeal against the vote by the next meeting at the latest.

§ 17Pupils' Committee meetings

(1)
A minimum of one meeting every month during the school year must be held.
(2)
The meetings are closed; however, if the Presidency deems it appropriate, they may be open to all students. The Presidency can invite the Director, or any other person concerned with the European School of Karlsruhe or the system, for all or part of the meeting; the decision about this should be made before the meeting. This means that members must allow an appropriate time gap to discuss an invitation before a meeting.
(3)
The Pupils' Committee can either hold physical meetings, in which case only members that are present or represented can take part, or electronic meetings, in which case all members will be able to connect by phone or video conference and will be able to vote by electronic means. In the case of electronic meetings, a physical place of meeting will also be indicated, and all members who wish to do so can take part in person at that place.
(4)
Resolutions that are required to be enacted by authentic deed cannot be taken in an electronic meeting.
(5)
The notice for the meeting must indicate whether the meeting will be a physical or an electronic meeting.

§ 18Written procedures

(1)
A written procedure should be initiated by the presidency in case there is a need for a vote between two Pupils' Committee meetings.
(2)
The written procedure should take place on a previously defined communication medium. The proposal and its answers should all be sent via this medium.
(3)
The matter being voted on should be defined clearly in the proposal.
(4)
The written procedure shall respect every aspect of this statute.
(5)
A deadline of at least one day should be set in the proposal. All parties who have not replied by this deadline will be considered as in favour.

§ 19Financial rules

(1)
The Pupils' Committee must have a bank account.
1. a.
  The Parents' Association of the European School of Karlsruhe currently has the Pupils' Committee bank account in its legal custody.
2. b.
  The treasurer cooperates with the Parents' Association of the European School of Karlsruhe concerning the assets in the bank account.
(2)
The Treasurer is responsible for ensuring the financial wellbeing of the Pupils' Committee and safeguarding its assets.
(3)
It is further stipulated that the Treasurer of the Pupils' Committee must keep an accounting document detailing all operations concerning the assets of the Pupils' Committee.
(4)
The Pupils' Committee can only be taxed by the CoSup, as long as the Pupils' Committee is represented at CoSup by representatives elected by the Pupils' Committee.
(5)
The Treasurer must ensure that there is complete transparency concerning the operations and transactions of the Pupils' Committee's bank account.
(6)
The Treasurer may only complete transactions from the Pupils' Committee's bank account upon receiving explicit authorisation from the Presidency.

§ 20Transparency

(1)
The Pupils' Committee is accountable to the student constituency of the European School of Karlsruhe.
(2)
As such, the Pupils' Committee needs to inform the wider constituency of the work the Pupils' Committee carries out.
(3)
The Pupils' Committee must therefore make available to the student constituency:
1. a.
  its list of objectives for the year,
2. b.
  the statute of the Pupils' Committee,
3. c.
  the progress and status of projects,
4. d.
  proof of representation at meetings via meeting minutes or reports,
5. e.
  events at the school and changes in the system,
6. f.
  public messages from the CoSup,
7. g.
  meeting minutes of Pupils' Committee meetings.
(4)
This can be done through email, social media, or any form of communication the Pupils' Committee deems suitable, so long as it can be accessed by the student body.
(5)
The Pupils' Committee must publish a semi-annual report detailing the status and progress of its objectives for the year and any other matters that are relevant to the student constituency.
(6)
All documents deemed non-confidential and/or non-sensitive must be uploaded to transparency.eskarpc.eu.

§ 21Pupils' Committee facilities

(1)
The European School of Karlsruhe will provide the Pupils' Committee with a lockable large office (hereinafter referred to as "the PC Room") equipped with basic office equipment such as furniture, internet connection, photocopier and printer, a computer with all its accessories (keyboard, monitors, mouse, etc.) and storage equipment.
(2)
The European School of Karlsruhe will provide the Presidency with two (2) keys for the PC Room.
(3)
Neither the Pupils' Committee nor the European School of Karlsruhe takes any responsibility for personal belongings being stolen.
(4)
The European School of Karlsruhe will provide the Pupils' Committee with meeting and conference rooms, free of charge, equipped with all required meeting equipment.
(5)
Pupils' Committee members are responsible for any damage caused to the facilities that the Pupils' Committee and the European School of Karlsruhe provide. Pupils' Committee members may lose the right to access these facilities should the presidency deem it necessary.

§ 22Responsibility

(1)
The Pupils' Committee president and vice-president are not responsible for any accidents, destruction, or actions which occur during the period of the meeting.
(2)
Any contracts signed by the Pupils' Committee will always be signed by a member of the Presidency who is of age. The Presidency may choose to delegate this power to a member of the Pupils' Committee who is of age. Contracts will always be signed in the name of the Pupils' Committee, and any subsequent civil responsibility will fall upon the Pupils' Committee as a whole, not upon specific members.
(3)
Each member (or their legal guardian, if a minor) is responsible for their actions throughout the course of the meeting (from leaving home to returning home).
(4)
It is the responsibility of the members to inform their parents/guardians of this fact (§ 22 (3)).

§ 23Privacy and data protection

(1)
The Pupils' Committee complies with all relevant national and European laws regarding data protection. The Pupils' Committee ensures that only needed and relevant data is collected and that it is securely stored.

§ 24Donations

(1)
The Pupils' Committee publishes an annual list of donations received, specifying both the donor and the donation, for every donation exceeding 100 euros per donation or donor per year.

§ 25Amendments to the statute

(1)
Votes concerning modifications of the statute of the Pupils' Committee must be approved by simple majority, and at least two thirds of members must be present.
(2)
Amendments must then also be approved by the Director of the European School of Karlsruhe.

§ 26Entry into force

(1)
This document enters into force on the 1st of June 2025 and replaces all past documents.

Definition of success

Our vision rests on three pillars:

Transparency in growth
As the Pupils' Committee strives to represent the students, it should always be 100% transparent, even in growth, when transparency becomes more important.
A more respected Pupils' Committee
The European School of Karlsruhe should be a culture of respect, and this should be promoted by the different stakeholders in the school environment.
European integration
The inclusion of the European dimension in students' daily lives and the school environment.

Principles for the school

To ensure the success of our actions in the school, we emphasise three core principles.

Innovation
We will constantly seek to change and improve the school and the environment in our school.
Efficiency
We will encourage the school to make the best use of available resources to prevent waste. In particular, we emphasise the need to use natural resources sparingly and sustainably.
Equal opportunity
We will work to ensure that every student has the same opportunities to be successful and develop – regardless of age, origin, race, gender, sexual orientation, and religion.

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